OPEX · CAPEX · Process reengineering
We cut IT spend without sacrificing quality or operations
We help CFOs and CIOs optimize technology OPEX and CAPEX through process reengineering, contract analysis and smart negotiation. A minimum 8% reduction in every area analyzed — with a Lean/VSM methodology proven in more than 150 projects in Latin America.
What is IT cost optimization
IT cost optimization, explained
IT cost optimization is the process of reviewing all technology spend, separating the costs that create value from the avoidable ones and cutting the latter without disrupting operations. It is not a budget cut: it means paying only for what the business uses and needs.
What it covers
We review contracts, licenses, infrastructure, cloud, communications and processes. We benchmark rates against the market, identify capacity that is paid for and not used, and redesign processes with the Lean/VSM methodology. Every initiative has an estimated saving and an owner.
It works together with IT contract management and Value Leakage, which recovers what is lost inside each contract, and with IT strategic sourcing when a contract is renewed.
When to run an IT cost optimization
- The IT budget grows faster than the business.
- Finance asks to cut spend without putting operations at risk.
- There are licenses, cloud or services nobody knows are being used.
- Vendor contracts have not been benchmarked against the market in years.
- A merger, restructuring or new operating model is coming.
Before talking to us, you can estimate how much a contract is losing with the Value Leakage Calculator.
Optimization levers
6 areas where we cut your IT spend
We address every dimension of technology spend with a systematic approach and no conflict of interest.
- Contract optimization Review and renegotiation for more flexibility and better rates
- CAPEX efficiency Optimization of investments in infrastructure and technology assets
- Process reengineering Lean/VSM methodology to remove non-value activities
- Rate benchmarking Comparison against market standards to find overcharges
- License rationalization Removal of underused or duplicate licenses and services
- Vendor consolidation Fragmented vendors consolidated into unified contracts
Where the savings are
Savings don’t arrive all at once: they come in three horizons
Jumping straight to transformation without the quick wins is the most common mistake. This is how an optimization that lasts unfolds.
Quick wins
Horizon 1 · 30 days
- 20–35% of contracted capacity is usually not in active use
Inventory audit: match what you pay for against what you use. Inactive or duplicate licenses and cloud with no traffic, without renegotiating or confronting the vendor.
Active governance
Horizon 2 · 3 months
- 15–25% is how much unit costs for compute, storage and connectivity fall every three years
Rate benchmarking against today’s market and a first cycle of SLA penalties based on independent measurement, not vendor reports.
Structural transformation
Horizon 3 · 6+ months
- From effort to outcomes the change in commercial model where the most lasting savings are
Move from paying for hours and resources to paying for outcomes, and contractually share what the vendor saves by automating.
Real case · Retail and financial services
An automatic renewal turned into a full renegotiation
- USD 35M+ in infrastructure and connectivity contracts
- 35+ sites with oversized links and redundancy paid twice
- 30% of contract value recovered: about USD 5 million
- USD 10M is what doing nothing and renewing for 3 more years would have cost
Service components
Everything our IT Cost Optimization includes
A comprehensive, impartial approach that covers everything from rigorous contract analysis to the strategic reinvestment of the savings achieved.
Analysis and independence
- Rigorous contract analysis In-depth review of your contracts to find room for improvement in costs and terms
- Competitive comparison Validation of cost competitiveness against other vendors in the market
- Practical recommendations Concrete suggestions to improve the quality and value of your vendors’ services
- Impartiality and independence Impartial, independent advice focused solely on your company’s interests
Value and strategy
- Transparent collaboration In-depth review of your contracts to find room for improvement in costs and terms
- Maximizing business value Identification of opportunities to cut costs and improve operational efficiency
- Strategic reinvestment Options to reinvest the savings in new projects that drive growth
- Alignment with business goals We check that costs are aligned with strategic goals for efficient use of resources
Our process
An agile methodology in 5 steps
A collaborative, tailored process — from analysis to embedding a savings culture.
- Define strategy Operating model, costs and revenue.
- Analysis Good costs vs. avoidable costs.
- Define initiatives Smart adjustments to the business.
- Plan and execute Strategic transformation.
- Embed the culture Reinvestment in critical areas.
FAQ
Frequently asked questions
How much can be saved on IT costs?
We achieve a minimum 8% reduction in every area analyzed, and up to 35% overall depending on the starting point. Savings are documented by initiative so finance can track them.
How soon do the savings show up?
In three horizons: quick wins in the first 30 days (unused licenses and capacity), active governance at 3 months (rate benchmarking and SLA penalties) and structural transformation from 6 months (new service model and processes).
Does cost optimization disrupt operations?
It should not. We separate good costs, which sustain operations and growth, from avoidable ones. Only the initiatives that do not compromise service quality are carried out.
How is it different from Value Leakage?
Cost optimization reviews all IT spend, including processes and infrastructure. Value Leakage focuses on what is lost inside each vendor contract. They are often done together.
Why hire an independent consultant to reduce IT costs?
Because we do not sell technology or represent vendors. Our recommendation does not depend on which product or service is bought, only on what lowers the cost for the client.
Why IT Experts
Impartial analysis. Measurable results.
Our process is objective — we have no ties to any technology vendor.
- Impartial analysis — no technology conflict of interest
- Tangible savings with specific recommendations for each contract
- Experience in banking, retail, manufacturing and telecommunications
- 8% guaranteed minimum reduction in every area analyzed
- 10–35% reduction in IT contracts
- 150+ projects with a Lean/VSM methodology in Latin America
- 30+ years of IT consulting experience in Latin America
Cost assessment
How much are you overspending on IT?
We analyze your costs in 30 days.
- 30 days to analyze your IT costs
- 8% minimum reduction in every area analyzed
- 10–35% reduction in IT contracts
